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Property Manager

October 6, 2025 | Comments Off on Property Manager


Dove and Hawk are delighted to offer this fantastic opportunity to join this Leading indepedent Estate Agency based in Romford, who are looking for an experienced Property Manager to join their team and help them with all their future properties.

Duties:

  • Check diary every day for property visits, move ins, check outs and organise as necessary with relevant person(s) or company
  • Take out forward chase each day and deal with
  • Take calls for property management issues
  • Management issues must be lodged on the software system "STREET" which is a task diary system
  • Answer the phone put through to relevant staff member
  • Check emails and reply.
  • General property management to be dealt with
  • Works orders to be created and forward chase task
  • If tenant does not want to renew. Advise negotiator with contact details property so they can arrange viewings and relet.
  • Organise gas certificate renewals with contractor
  • Organise electrical certificates and PAT tests
  • Landlord licences to be organised with landlord in the areas that are taking part Section notices to go out as required
  • Letters to be sent out when required
  • Property visits to be booked and carry out by property manager
  • Put invoice details onto Software system for maintenance works etc
  • Produce invoices on Software system for payment with landlords. To be emailed to them and not posted unless advised otherwise 18. Scan files and save documents into system
  • Complete file checklist that all has been done and then hand accounts for payment with relevant invoices.
  • Lodge deposits on Deposit Protection
  • When DPS certificate received save and send Property Information to tenants. Contact all utilities via system with readings etc for tenant move in
  • Book inventories /check out reports with relevant companies. Ask negotiators day and time that is required and advise negotiator to advise the tenants
  • When inventory report back to be added to software system send copy to tenant and landlord - Make sure signed by tenant(s).
  • When check out is back check again original report if there any deductions liaise with tenant(s) and landlord within 10 days
  • Arrange deposits to go back to relevant persons within 10 days
  • Organise cleaning or maintenance at end of tenancy if required
  • Software diary system is be kept up to date. This is important especially for certificates, maintenance issues, property visits.
  • Landlords and tenants to be kept up to date with all repairs by email and recorded in software system
  • Advise landlords on possession proceedings relating to rent arrears
  • Organise rental insurance claims
  • Attending possession hearings
  • Liaise with landlord and tenant when there are any conflicts
  • Property visit reports sent to landlord and any issues tenant to be contacted.
  • Any maintenance to be recorded
  • There can be changes to this list from time to time relating to property management and referencing department



Salary is up to £40,000
Working Hours are 8.30am - 6pm
Looking for 2 - 3 Years Experience
Car and Licence Needed - Parking space given

Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk

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