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Commercial Administrator

August 1, 2022 | Comments Off on Commercial Administrator

Job Title: Commercial Administrator
Location: Basingstoke
Salary: Up to £25k doe
Business Area: Telecoms
Contract: Permanent, Full Time, Hybrid working available once fully trained

Join Kier, connect to your future.

We are Kier, one of the UK's leading construction and infrastructure services, working on projects such as BT and City Fibre.

Kier Utilities connects our telecoms clients' customers to the latest full-fibre gigabit internet services through the design and construction of new fibre networks.

With a nationwide 5G fibre build planned over the next 10-15 years, it's a great time to work in Telecoms. Working for Kier you'll be at the forefront of this growing market, providing you with opportunity to expand your skills and achieve your career ambitions within a dynamic and passionate team.

Your role as a Commercial Administrator

Reporting into the Managing Quantity Surveyor, the Commercial Administrator has responsibility for the back-office support function, validation, receipting, reconciling and commercial administration for the contract within the Commercial team of our Telecoms division.

Key Responsibilities of a Commercial Administrator

  • Monitor the completion of jobs against the receipt of information daily, escalate to the project manager and delivery manager any event where information is not received within the above timescales
  • Log all variations and update the status of these variations as appropriate
  • Reconcile subcontractor applications against the contractor schedule of rates, track sheet, "as laid" and approved variations; to identify non-conformances to the subcontractor, QS, and construction manager; to coordinate application signatories on the approved document and communicate to subcontractor
  • Reconcile subcontractor invoice sums with those approved on the application; to coordinate invoice signatories on the approved document and communicate to accounts payable
  • Input client purchase orders; to match the purchase order; identify non-conformances where appropriate and escalate as appropriate
  • Reconcile invoices relating to direct overheads on the contract; identify non-conformances where appropriate and escalate as appropriate
  • Measure KPIs and issue management information to contract management team
  • Produce commercial reports required by the contract and support to the Commercial Team
  • Provide commercial information to the finance team when required
  • Provide a daily progress report as to the status of each job
  • Gain and maintain a full understanding of all relevant processes and obligations and to propose solutions to issues where appropriate
  • Participate in the development of relevant procedures and systems, continuously seeking and proposing improvements
To be a successful Commercial Administrator we need from you

  • Numerate, organised, methodical and accurate and be able to work to tight deadlines, also be flexible and able to respond to frequently changing circumstances and demands
  • Capability to analyse complex data, to identify non-conformances and recognise trends in this data.
  • Understand the nature of the work and the practicalities of delivering it
  • Fully conversant with relevant Microsoft software
  • Pragmatic and self-assured
  • Self-motivated
What we can offer you

At Kier, we're proud to be able to offer our fantastic employees a wide variety of benefits that you can tailor to your needs.

You can expect a competitive salary and an outstanding package that includes a matched pension scheme up to 7.5%, 26 days' annual leave plus bank holidays (with the opportunity to buy or sell holiday), together with two employee Share Scheme options (Sharesave and Share Incentive Plan).

Some of our other benefits include:

  • New and enhanced family friendly policies with 8 weeks paternity leave, 26 weeks maternity leave, pregnancy loss leave, surrogacy leave, and important guidance on the menopause and the support we can offer
  • Kier's Green Car Scheme
  • 24/7 virtual GP service for you and your family, as well as 4x Life Assurance as standard, with the option for Partner Life Assurance cover
  • A huge range of deals and discounts at many your favourite brands
Find out more here )

Make the journey. Leave a legacy.

Being part of Kier means living our values of being Collaborative, Trusted and Focused. We all have the potential to shape our world, and it's through these values that we will leave a legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture.

Kier is committed to creating supportive and inclusive opportunities for all our applicants and employees. We appreciate applicants from all backgrounds, and we specifically encourage those from underrepresented communities to apply. If you'd like to learn more about our commitments to diversity and inclusion at Kier, you can contact the team by emailing If you require any reasonable adjustments during any part of the application process please let us know so we can discuss and arrange these.

Closing Date: 27th August 2022

*Please note, interviews may take place before the closing date, and we reserve the right to close applications early.
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