Aug
11
Finance Clerk
August 11, 2022 | Comments Off on Finance Clerk
Responsibilities:
- Manage electronic data and e-mails
- Liaison with managers, accountants and support staff as necessary to provide an accurate and
efficient service to clients.
- To participate in all internal training, prepare and run training sessions and attended external
training.
- Monitoring of bank statements for BACS receipts
- Banking twice per week
- Filing invoices accurately and correctly
- Sending remittances to suppliers
Processing:
- Take payments over the phone
- Obtain Feefo Reviews in line with company objectives over the year
- Sending reports/statements to clients and leaseholders as well as contractors if required.
- Responding to supplier queries regarding payment and contract orders, ensuring there is a
smooth-running process when settling invoices
- Post additional charges correctly and accurately
- Entering information into Qube correctly with the correct apportionments.
- Undertake Bank Recs for all Sub accounts including solving queries and
movements/adjustments
- Running Expenditure reports monthly send to property managers, escalate is not received and
post accurately to Qube.
- Post invoices correctly to the system ensuring that all three-point checks are satisfied
- Filing paid invoices and other invoices in the correct draw
- Posting receipts daily, including Card, BACS, cheques and Website Payments
- Updating and chasing PLI for contractors so that orders can be raised, and invoices can be
posted
- Adding contractors to system and updating all information, making sure there are contact
details so that remittances can be sent smoothly with no errors.
- Allocate insurance payments
Tenant Adjustments
- Processing necessary adjustments on to Qube
- Completion of jobs, any problems which arise (or you identify may arise) or where there is a
knowledge gap.
- Raising ad-hoc problems regarding workloads and matters of a more urgent nature, as and
when they occur.
- Dealing with customer queries, escalating urgent matters if necessary and delegating work.
- Handling queries from tenants and suppliers and all external agencies by telephone and in
writing, in a professional, courteous and efficient manner.