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Facilities Administrator

October 10, 2022 | Comments Off on Facilities Administrator

POSITION: Facilities Administrator

LOCATION: Dublin

SALARY: DOE

Our Client is currently looking to hire a Facilities Administrator to join the team located in Dublin. The role of the Facilities Administrator will be to assist the Facilities Maintenance Manager with the running of the department, scheduling service visits & call outs and preparing reports.

*Remote working arrangements can be discussed and agreed.

Skills & Experience Required

  • Good organisational and communication Attention to detail is important for this role.
  • High quality work and excellent customer
  • Experience with Microsoft
  • Ability to maintain good relationships with
  • Experience working in an office environment and/or in an FM role is not essential. All processes will be taught and all training for the role will be provided inhouse.

Responsibilities

The position of Facilities Administrator includes but is not limited to the following areas

  • Scheduling, planning and reporting on Planned Preventative Maintenance (PPM) visits with clients
  • Logging incoming calls and arranging call out service support
  • Creating project records on Software System and maintaining accurate records of work
  • Placing orders with suppliers via Software System for materials and services
  • Process completed reports for PPM visits and call out visits and resolve/escalate any follow up visits/repair quotations
  • Renewal of Annual Contracts
  • Schedule and organise ad hoc call outs from FM clients
  • Preparation of cost reports and billing information for submission to accounts department
  • Weekly and Monthly reporting to clients and management

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more, please call Andrew today on 0831116126 in complete confidence.

AOM

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