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Receptionist/Office Administrator

October 18, 2022 | Comments Off on Receptionist/Office Administrator

Summary

Gleeson Homes have an exciting opportunity for an experienced receptionist to join our fast-paced Area Office team providing key administrative support and being the face of the business for any visitors.

Package

  • Generous holiday entitlement of 26 days per annum + bank holidays
  • Discretionary Bonus Scheme
  • Holiday Buy Back Scheme
  • Company Pension Scheme
  • Private Medical Insurance Scheme
  • Healthshield membership
  • Life Assurance Scheme
  • Share Purchase Plan

Main Responsibilities

  • Answer all calls and respond professionally and or forward to the required person

  • Ensure the signing in log is always prepped for the following day/week

  • Keep the reception area tidy and presentable

  • Ensure the office printers are stocked with paper and check ink levels

  • Check the printers are not left with printouts waiting to be collected

  • Paper towels are checked & replenished throughout the day, in bathrooms and kitchen areas

  • Check bathrooms have a stock of loo roll and hand cleaning liquid

  • Ensure all office operatives are maintaining a clean desk space

  • Check the kitchen stocks of tea, coffee, sugar & milk daily

  • Ensure the fridge is cleared out of unused food every Friday pm

  • Monitor and replenish stationary stocks

  • Storage areas are kept in order and tidy

  • Ensure all window blinds are open each day

  • Ensure all storage cupboards are closed at the end of the day

  • Identify external facilities are in order, lights, signage, cleanliness, car park & gate & report accordingly

  • Manage & distribute swipe cards/keys

  • Office lighting is all working, report any faults to the build dept

  • Manage the office H&S file

  • Manage the office staff birthday cards

  • Prepare all 12-month anniversary cards

  • Prepare any payment docs to treasury

Ideal Candidate

  • Experience working as a receptionist in a professional working environment
  • Used to working in a fast-paced office environment
  • Administrative experience essential
  • Organisational skills
  • Well presented with excellent communication skills
  • Strong IT skills and a good knowledge of Word & Excel
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