Mar

30

Office Manager

March 30, 2023 | Comments Off on Office Manager

Office Manager

An exceptional opportunity for a highly organised and motivated office manager looking for a long-term role supporting a very busy organisation. The ideal candidate will have a minimum of at least 2 years experience working within office management. Furthermore, it is vital that you obtain experience in a similar role within the construction industry. The role is ideal for an individual who enjoys a fast-paced working environment, is confident to take on new challenges and enjoys leading a wide range of activities.

Daily/Weekly Tasks:

  • Organising Tenders when received and administering their return.
  • Providing IT and administration support whilst liaising with our external support team to the Contracts Managers and Directors.
  • Compiling Job Valuations and working with the Contracts Managers/Directors to complete these accurately and within budget.
  • Invoicing.
  • Chasing of Debtors and Job retention's.
  • Ensuring Sub-Contractor Compliance including the collation of competence questionnaires and documentation for approval and keeping our approved sub-contractor list up to date.
  • As part of this role, you will be required to be the health and safety coordinator. Responsibilities for this include:
  • Liaising with our external health and safety adviser's when required.
  • Ensuring our Health and Safety Policy is updated annually.
  • Arranging and chairing quarterly Health and Safety Committee meetings.
  • Maintaining the Training and Skills Matrix and arranging all training requirements.
    • Preparing minutes for Internal Office Meetings, typing these up and circulating/actioning them appropriately.
    • Calendar Management.

    Annual Tasks:

    • Managing Insurance renewals, fleet vehicles and utility contracts.
    • Renewal of the Health and Safety Accreditation's which include CHAS, Safecontractor, SMAS Worksafe and Construction line Gold.

    Essential Skills:

    • Excellent organisation skills and the ability to work well under pressure.
    • Excellent Computer skills required. You must be proficient in Microsoft Office applications including SharePoint and the ability to quickly learn how to use different tendering portals.

    Please note: Our current office is based in Welling in Kent. However, the office will be relocating this year further into the Kent area. The successful applicant must be in a position to relocate to this area when the time comes, and no allowance will be made for the extra travel to and from the new office that this may cause.

    TAGS:OFFICEMANAGER/PA/OFFICE/MANAGER/OFFICEROLE/BUSINESSMANAGEMENT/CONSTRUCTION/CONSTRUCTIONMANAGER/CONSTRUCTIONOFFICE/

    «
    »