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Purchase Ledger Clerk

August 3, 2023 | Comments Off on Purchase Ledger Clerk

Monday - Friday
Permanent position
Office based
£25,000 per annum
Must have previous experience within purchase ledger/accounts

Role and Ressponsibility:

The role of the Purchase Ledger Clerk is to ensure smooth running of our Purchase Ledger. The Purchase Ledger Clerk will also be expected to develop / maintain establish relationships with key stakeholders, while maintaining existing IT based systems and payment processes. The Purchase Ledger Clerk will report directly to the Finance Director

Purpose of the post:

  • To ensure the smooth running of the Purchase Ledger
  • To actively assist in the day to day running of the Head Office.
  • To prepare and monitor the monthly KPIs for the organisation.
  • To be the point of contact for internal and external.
  • To undertake project work aimed at improving the service offer and making cost savings.

OVERVIEW

  • To undertake generic administrative support for the organisation [e.g. Main line phone cover, hotel and hostel bookings, responsive repair logging] as and when required.
  • To action responsive repairs reports and monitor until complete as and when required.
  • To process all utility and Council tax bills liaising with colleagues and the Finance Team to ensure accurate payments are made.
  • To Process invoices establishing a system that verifies, checks and then authorises invoices.
  • To process all invoices on the manual and electronic systems - complying with all ISO and audit requirements.
  • To oversee the management and maintenance of all electronic and manual filing systems.
  • To be the organisations 'champion' on the Housing Management IT system.
  • To assist in the external audit processes.
  • To assist in the preparation of monthly KPIs across a range of operational activities.
  • And undertake all other reasonable duties commensurate with the graded.

Health & Safety:

  • Manage and act upon reports any incidents, accidents or dangerous occurrences
  • Develop and ensure risk assessment remain up-to-date and appropriate
  • Ensure you are fully aware of how to use equipment before proceeding
  • Ensure health and safety management system is maintained

Environmental Responsibilities:

  • Ensure Environmental management system is maintained
  • Ensure you are fully aware of how to use equipment before proceeding
  • Ensure wastage is kept to a minimum (i.e. switch off equipment, lights and reuse where possible)
  • Plan work to avoid unnecessary wastage

General:

  • Contribute to the forward planning business processes and participation in specific project work as required.
  • To observe the highest possible standards in relation to confidentiality and the provisions of Data Protection legislation.
  • To act as an ambassador for our Investments
  • To work within the framework of our Investments Customer Care Policy.
  • To undertake any other duties as are reasonably requested from time to time.

Skills & Abilities:

  • Excellent interpersonal skills and the ability to communicate well with all stakeholders both verbally and in writing.
  • Excellent IT skills including ability to use Microsoft Word and Excel Numerate with good analytical skills and communicate with clear written instructions.
  • Able to lead, self-motivate and supervise your own work schedule to achieve targets and a high standard of service.
  • Able to understand policies and procedures in relation to your duties and responsibilities.
  • Able to analyse statistical and other information, and to produce reports when required.
  • Able to plan and prioritise to your work load to ensure the effective use of your own time and that of other staff, and the delivery of work plans to timetable, often under pressure.
  • Able to write accurate correspondence and reports.
  • Able to introduce with ease the implementation of new services or improvements to existing services.

Attitude:

  • Commitment to providing a high quality service to all tenants, residents, landlords, local authorities, external contractors, colleagues and management.
  • Able to form and maintain good working relationships at all levels, both internally and externally.
  • Pragmatic, creative approach to problem solving with emphasis on fast, practical solutions.
  • Able to show an understanding of, and commitment to, high standards in: resident involvement, equal opportunities and customer care.
  • Self-motivated with high energy and enthusiasm at all times.

purchase ledger clerk, finance, bookkeeping, bookkeeper, repairs, social housing, accounts assistant

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