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Commercial Administrator
September 28, 2023 | Comments Off on Commercial Administrator
Commercial Administrator Required
Job Type: Temporary initially (could lead to long term)
Start date: Immediate
Industry: Facilities Management
Location: Manchester
Salary: £14.42 - £16.15
JOB DESCRIPTION:
Commercial Administrator required for a Facilities Management company based in Manchester. This is working on a large commercial site and will be reporting to the Commercial Manager. This is initially a temporary role however could lead to a long term position for the right candidate. Must have commercial administration experience for this role. Facilities Management/Building Services experience is desirable.
The working hours for this role are 8am - 4.30pm (40 hours per week). Can start at 7am - 3pm if preferable.
Daily responsibilities will include:
? Provide the Commercial Manager with regular Commercial performance
? Assure all non-compliance identified is assessed appropriately and plans are developed on achieving compliance.
? Management of subcontractors from a commercial perspective
? Attend supplier meetings to conduct audits, resolve queries, and review best practice as required
? Follow the Commercial procedures, internal governance, risk assessments & method statements (RAMS) and workflow diagrams aligned to Best Industry Standards.
? Support Lifecycle Team to ensure a Commercially viable operating model.
? Ensure where practicable compliance with all existing and all statutory regulations such as HTM's and CDM in Commercial activity, and report where Non-Compliance Risk is managed.
? Develop long term strategic Commercial plans to implement organisational objectives for the contract
? Support Financial and commercial management of the lifecycle funds and budget and rechargeable defects
*Processing subcontract orders
* Ordering materials
* Commercial review of Maximo data and evaluating potential applications
* Reconcile completed works to allow payment to subcontractors
* Prepare quotation and maintain trackers up to data with valid communications and costs
* Identify unnecessary costings and report
* Assist in valuations, submissions of invoices and receipt of payments
* Assist in preparation of co-operation letters to submit to lifecycle team
* Make best use of CAFM system (Maximo)
* Ordering and maintaining stock levels
* Support the delivery of contract administration throughout the project lifecycle.
* 3rd party contractors to ensure they are contractually compliant and are generating value for money. Check, verify and review rates and costs (day rates, schedule of rates, other)
* Support the Professional Services commercial function during the various stages from inception through to completion.
* Establish and maintain appropriate contract and supplier relationship management.
* Attend progress meetings
* Understand Performance Indicators
- Education, Qualifications and Experience:
- Previous experience working in commercial administration
- Strong computer skills - Excel & Word
- Excellent communication skills
This is initially a temporary role however could lead to long term. The client is looking for someone as soon as possible for this role. If interested, please send your CV or call Tom on 07594 519032
Key terms: Finance, Admin, Manchester, North West, Facilities Management