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Portfolio Administrator

October 4, 2024 | Comments Off on Portfolio Administrator

Dove & Hawk are working in partnership with a high end residential Property Management firm in Central London. They are currently in the process of adding a full-time, permanent Portfolio Administrator to the team in order to provide administrative support to the property management and leasing teams. This role would suit someone who has 2+ years experience working within a Lettings Administration or Property Management Assistant role:

Duties/Functions of the role:

  • Monitoring lease expiration dates and supports the Leasing Manager with the tenancy renewal process.
  • Ensuring legal compliance such as EPCs, PAT Testing, EICRs and maintain accurate records through company systems
  • Updating utility companies for tenant move in and move out.
  • Deposit registration.
  • Arranging maintenance repairs with tenants and contractors
  • Managing insurance claims.
  • Uploading new properties onto internal and external websites for lettings.
  • Raising Purchase orders.
  • Managing lease terminations:
  • Updating and maintaining contractor registrations
  • Managing all aspects of leasing and property administration and maintaining accurate property database records.


Requirements of the role:

  • At least 2+ years' experience working as a Lettings Administrator/Co-Ordinator or Property Management Assistant.
  • ARLA Qualification would be beneficial but is not essential.
  • Passion for Customer Service.
  • Excellent written and verbal communication skills.
  • Good level of computer skills including Microsoft Word, Excel and Outlook
  • Good understanding of how to build and maintain strong working relationships.


Salary Budgets: £30-35,000 per annum

Required Working Hours: Monday to Friday 9am-5pm (the ability for flexible working) 1 Work from home day per week after successful probation.

If you are an experienced Lettings Administrator or Co-Ordinator or Assistant Property Management who is looking to join a business who invest and promote from within; then apply for this role immediately, or contact Matthew Squirrell at Dove & Hawk remembering to quote vacancy reference: 10761.

Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C's and Privacy Policy which can be found at doveandhawk.co.uk

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