Nov

9

Administrative Assistant

November 9, 2022 | Comments Off on Administrative Assistant

Administrative Assistant

We are currently seeking to recruit a highly motivated and dynamic administrative assistant to provide support to the teams at an exciting and innovative UK energy technology company. This is an interesting and varied role, based in the City of London.

Main responsibilities and duties:

  • Providing administrative support for Company's London and Essex based teams.
  • Arranging travel, logistics and accommodation for the project & executive teams.
  • Supporting the Finance department with invoice processing, purchase ledger management, the preparation of basic journals and purchase orders.
  • Preparation of banking import spreadsheet in Excel, ensuring items are correctly coded and labelled.
  • Preparation of sales and cost-recharge invoices to clients.
  • Management of the Company credit card and expenses processes.
  • Manage the Company phoneline, voicemail and info email inbox and forward relevant voicemails / emails to the team for follow-up.
  • Preparing shipping documents such as commercial invoices, packing list and customs arrangements for ongoing shipments and projects, and tracking shipments.
  • Arranging conference attendance, client and team meetings, and social events.

Key skills and experience required:

We are looking for individuals who are confident of their ability to work effectively as part of a small team. Also required:

  • IT skills including MS Word, Excel and Teams
  • Experience with accounting administration/procedures is desirable
  • Ability to multi-task, organising and prioritising workload effectively
  • Excellent communication skills, both written and verbal
  • Attention to detail and problem-solving skills
  • Ability to maintain confidentiality with sensitive information
  • Team player, able to work collaboratively and cross-functionally

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Competitive remuneration is offered along with 8% company pension, discretionary bonus depending on personal and company objectives and private health cover.

This is a full-time, permanent position. Please apply with a CV.

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.

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