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Administrator
December 4, 2025 | Comments Off on Administrator
Facilities/Business Support Administrator Required
Location: Edinburgh, Scotland
Rate: £25,000
Hours: Monday to Friday, 37.5 hours per week
Start Date: Immediate / subject to notice
About the Role
We're seeking a proactive and organised Facilities Administrator to join a busy FM team based in Edinburgh. This is an excellent opportunity for someone with facilities or compliance administration experience who thrives in a fast-paced, team-focused environment.
The succesful candidate will play a key role in supporting the Operations Manager and ensuring smooth day-to-day running of facilities services.
Key Responsibilities
- Provide efficient administrative and compliance support across the FM contract.
- Log and manage PPM and reactive work orders through to completion, ensuring KPI delivery.
- Liaise with clients and contractors via phone and Helpdesk systems.
- Prepare quotations, raise purchase orders, and coordinate access and scheduling for subcontractors.
- Produce and maintain reports, documentation, and records to audit-ready standards.
- Work closely with the management team to support ongoing contract delivery.
Requirements
- Previous experience in Facilities Management administration or a similar role.
- Strong organisational skills and attention to detail.
- Reliable, self-motivated, and able to manage a busy workload.
- Excellent communication and IT skills (Helpdesk / CAFM/Maximo experience beneficial).
How to Apply
If you're interested, please send your CV or contact Jess on 01618869670 for more information.