Apr
25
Administrator – Maternity cover
April 25, 2019 | Comments Off on Administrator – Maternity cover
Salary and benefits:
Competitive salary, matched pension up to 7.5%, numerous retail discounts, share save plans and 26 days annual leave.
Location: Within 1 hours' commute of Waterbeach, Cambridge
Business area: Buildings
Introduction: Kier Eastern is looking to recruit an Administrator on a 12 month maternity cover, who will report to the Head of Design. The successful post-holder will be responsible for providing administrative support to the Design department, and other Pre-Construction teams.
Key Responsibilities:
- Manage and record all consultants who have been approached and provided a fee proposal for projects / tenders
- Chase feedback forms for Consultant Performance from Design Managers and collate
- Maintain and update the supply chain details for the Head of Design
- Arrange access for new starters and set up folders for new projects in 4P
- Provide document control for projects in pre-construction
- Maintain fire risk assessments for all projects
- Chase and collate all bid review documents and print and bind packs each month
- Undertake desktop research for up and coming tenders / check planning portals
- Obtain documents from Design Manager and send out to consultants
- Input fee proposals onto fee schedules and present to Design Managers
- Obtain designer competence forms and save on projects drive
- Obtain insurance certificates (as directed by Design Manager) save and keep register
- Monitor signed off appointments through procurement department and chase documents to be signed and returned to Kier. Ensure registers are up to date
- Manage diary's, book meeting rooms, send out invites, take meeting minutes if required
- Once holiday forms are signed off input on to the tracker and keep up to date
- Format and print off 12 copies of the resource chart every fortnight for pipeline meeting
- Obtain sickness/absence forms and ensure they are recorded on chart
- Build an interactive People Plan for the Design Management dept, and maintain
- Arrange new IT and get ready for new starters
- Obtain new starters sizes & requirements - Order PPE in time for first day
- Arrange for new starters to attend / fob / telephone / desk / Buddy etc
- Collate design experience and maintain tracker / feed info to management
- Keep Design Managers induction pack up to date
- Manage training tracker for all design managers keeping track of attendance records
- Arrange site visits for Graduates and Assistants
- Good standard of education
- Previous administrative experience
- Must be IT literate with understanding of Microsoft Word and Excel
- Efficient and professional approach with the ability to multi-task
- Possess strong communication, organisational and time management skills
- General willingness to be helpful, enthusiastic and flexible
- Able to work as an individual and as part of a team
Being part of Kier means living our values of being collaborative, enthusiastic and forward thinking. We all have the potential to shape our world, and it's through these values that we will leave a lasting legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture.
Kier is an inclusive employer.
Let's shape your world together.