Aug

3

Document Controller

August 3, 2022 | Comments Off on Document Controller

Summary

Due to company expansion we are looking for an experienced document controller to join our growing group technical team and have responsibility for the flow of information to the Gleeson operating regions and external stakeholders. A varied role consisting of administration, communication and organisation of all documentation for the group technical team.

The successful applicant will have ample opportunity to develop within their role and take on new responsibilities in line with organisational requirements.

Package

  • Generous holiday entitlement of 26 days per annum + bank holidays
  • Discretionary Bonus Scheme
  • Holiday Buy Back Scheme
  • Company Pension Scheme
  • Private Medical Insurance Scheme
  • Healthshield membership
  • Life Assurance Scheme
  • Share Purchase Plan

Main Responsibilities

  • Assist the Group Technical Department in developing and implementing document control systems
  • Document Control - Drawing and Project Information management ensuring Divisional teams have up to date project information via document control trackers
  • Maintain Standard House types and Details files under supervision.
  • Ensure all design information is issued to the relevant stakeholders.
  • Maintain records of Type approval with NHBC, LABC and SBD.
  • Liaise with internal departments, consultants, suppliers, and subcontractors as required.
  • Develop awareness of group procedure and implement.
  • Maintain Consultant Schedule / Pre-Qual documentation.
  • Coordinate & report R&S bond levels, BT & infrastructure rebates
  • Printing and collation of contract documents.
  • Assist Group Technical Director & Design Manger in day-to-day project administration tasks as required
  • Data entry and uploads into our in-house project management system
  • Attendance at team meetings and taking meeting minutes
  • Maintaining development records for apprentices
  • Manage the flow of drawings, documentation, and data within the organisation

Ideal Candidate

  • Technical knowledge base with experience working in a high-volume housebuilding company
  • Previous experience in administration or document control for a main contractor or housebuilder (preferred but not essential)
  • Possess good communication skills
  • Previous experience using project management software (preferred but not essential)
  • Enthusiastic and self-motivated individual
  • Ability to perform data entry tasks quickly and accurately
  • Experience of working with various file types including MS Office, Excel and Outlook
  • Analytical - able to work methodically with an organised and confident approach to dealing with their workload

«
»