Apr

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Document Controller

April 4, 2023 | Comments Off on Document Controller

Document Controller

Newport, Wales

Competitive salary + bonus

One of the worlds leading global Data Centre providers are looking for an ambitious Document Controller to drive excellence in document management, systems use, standardisation, and coordination efforts across a wide spectrum of ongoing construction projects. This is a fantastic opportunity to join a client side company in the buoyant Data Centre market and gain exposure to working on many current & upcoming mission critical projects

The successful candidate will be responsible for ensuring that all document control duties are managed in a timely and professional manner with the customer being the Construction Director and project team.

Roles & Responsibilities

  • Manage the project management control system (PMCS), which includes the common data environment (CDE), as well as SharePoint for the lifecycle of the project in line with company procedures
  • Act as the point of contact regarding document management
  • Ongoing maintenance of protocols as assigned and instructed by the Construction Information Systems Manager, in line with company standards and the relevant ISO principles
  • Validation, checking and curating of all incoming and outgoing project documentation to the PMCS including distribution and retrieval
  • Configuration and preparation of weekly status reports and user activity to inform digital dashboards, escalate overdue/outstanding items with relevant stakeholders
  • Act as the main point of contact for ongoing support and coaching on the use of the PMCS and SharePoint, holding group or individual sessions as needed to assist in upskilling of all stakeholders, including third parties
  • Provide resilience cover for DC duties as part of the team

Experience and Skills

  • Competent administrative experience with electronic document management systems, Procore preferred
  • Ability to apply awareness of company policy and governance when troubleshooting
  • Experience of working on projects with large volumes of data and information from various sources, preferably within a tier one environment
  • Ability and willingness to train others
  • Able to convey security permissions to stakeholders
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