Oct
25
Executive Assistant / EA
October 25, 2021 | Comments Off on Executive Assistant / EA
Executive Assistant
Full time, permanent position based in Basildon.
Competitive salary
Pharmanovia are looking for a highly professional and experienced EA to provide personal and administrative assistance to the CEO of the company and support the wider operations team.
About us
Pharmanovia is a fast-growing pharmaceutical company with a portfolio of over 20 brands across 140+ markets. Our team of over 200 employees are based globally across offices in the UK, Denmark, Netherlands, Switzerland, U.A.E., India, Australia, Singapore, Italy, South Korea and many more. Since we first opened our doors in 2013, we have focused on delivering high-quality branded prescription medicines to patients, prescribers and healthcare providers across the globe. Our purpose is to reinvigorate and innovate iconic medicines for the benefit of patient health globally. We aspire to be an agile and imaginative specialty pharma business and a preferred partner for innovator pharma companies. Our Therapeutic areas include Cardiovascular, Women's Health & Endocrinology, Neurology & Pain and Gastroenterology and Oncology.
Main responsibilities:
- To provide a high level of administrative support to the CEO.
- To manage the CEO's diary, organising and maintaining diaries, meetings, office events and making appointments.
- General office management, maintaining office systems, suppliers, including data management and filing. Maintaining the electronic document management/filling systems.
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings and provide general assistance during presentations.
- Producing documents, briefing papers, reports and presentations, carrying out research and presenting findings.
- Organising and attending meetings and ensuring the manager is well prepared for meetings.
- Prepare agendas, perform research and take minutes.
- Prepare and deliver regular presentations and reports, correspondence and communications.
- Manage diaries for senior management on ad hoc basis.
About you:
You will need:
- A strong interest in business.
- A hands-on approach, happy to roll up your sleeves and support the wider team.
- Experience of organising and providing administrative assistance to a senior team in a commercial office environment.
- Previous experience as an EA is beneficial but not essential.
- Strong written communication skills are essential, experience of taking and writing minutes, summarising discussions and writing reports.
- Strong IT skills, competence in Microsoft Office Packages, particularly Word, Excel, PowerPoint and Outlook.
- To be highly organised with the ability to work on own initiative.
- The ability to manage projects with the ability to see projects through from start to finish and on time.
- An organised and thorough approach to work.
- Flexibility and a willingness to undertake varied responsibilities working alone or as part of a team.
Please apply with a CV.
By applying for this role, your details will be sent to Ortolan People, who are acting as consultants for the hiring company. Ortolan People are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.