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November 25, 2025 | Comments Off on Executive Assistant | WFH | Day Shift | Day 1 HMO
Orchestrate Seamless Operations for Global Financial Leaders Our client delivers strategic financial solutions for wealth creators, retirees, and business owners. They provide clarity, protection, and actionable guidance across superannuation, investments, estate planning, and business structures. Renowned for their tailored approach, they empower clients to achieve financial confidence and long-term success. With a track record of transforming complex financial goals into clear, achievable strategies, they foster a dynamic, high-performing environment where professionals can grow, make an impact, and contribute to meaningful client outcomes.
Your Role at a Glance Be part of our client's team as an
Executive Assistant, keeping operations seamless and schedules on track. You'll coordinate meetings, manage communications, support marketing and PR initiatives, and handle key projects-playing a pivotal role in driving efficiency, organization, and success for both clients and leadership.
Career Snapshot Employment type: Full-time
Shift: Day Shift, Weekends Off
Work setup: Work from home (7am to 4pm PHT)
Perks of the Role
Day 1 HMO coverage with free dependent
Competitive Salary Package
Permanent WFH arrangement
Prime office location in Makati, Ortigas and Pampanga (Easy access to MRT stations, conveniently accessible by PUVs, with nearby restaurants, and banks)
Fixed weekends off
Day shift schedule
Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
Unlimited opportunities for employee referral incentives across the organization
Standard government and Emapta benefits
Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
Fun engagement activities for employees
Mentorship and exposure to global leaders and teams
Career growth opportunities
Diverse and supportive work environment
What You'll Bring
3 to 5 years of experience as an executive or personal assistant
Key Contributions Calendar & Scheduling Support
Manage calendars and book client meetings, internal meetings, and partnership catch-ups
Support the Advice Associate by helping to schedule catch-ups with referral partners and clients
Ensure meetings are prepared (meeting links, client files, agenda notes ready)
Reschedule meetings promptly if changes occur and notify all parties
Communication & Coordination
Act as first point of contact for scheduling and general client communication
Send meeting confirmations, reminders, and follow-ups
Coordinate with internal team members to ensure task completion
Maintain professional, friendly, and efficient communication standards
Document & Process Support
Assist with preparing and reviewing client-facing correspondence
Upload, track, or distribute files as directed by management or advisers
Support tracking processes when asked, ensuring reminders and clean-up steps are followed
PR & Media Opportunities (SourceBottle)
Check SourceBottle and related emails for potential media/PR opportunities
Shortlist relevant "Experts Needed" requests in focus areas
Provide shortlist to management for approval before submitting applications
Draft and submit approved applications
Log activities in tracking sheet and inform management only when an interview or meeting is arranged
Marketing & Client Engagement Support
Help maintain contact lists and ensure data accuracy in CRM systems
Add new clients/prospects to CRM after moving from discovery sheets
Support newsletter and campaign coordination with updated client data
Internal Task & Project Support
Assist management with administrative tasks (event coordination, travel, file management)
Support execution and documentation for workshops, PR campaigns, or public speaking events
Ensure deadlines are met and items requiring follow-up are flagged
Reporting & Accountability
Provide weekly task progress updates to management
Maintain records of completed and pending tasks
Ensure continuity if away by clearly documenting responsibilities and updates
Personal Tasks - Leadership Support
Personal Schedule & Admin Support
Manage and maintain personal and professional calendars
Ensure reminders are set for key personal dates (birthdays, anniversaries, health checkups)
Coordinate personal errands and logistics, such as bookings, deliveries, and travel arrangements
Communication & Correspondence
Screen, prioritize, and manage incoming personal emails or calls
Draft or send personal correspondence as directed
Maintain discretion and confidentiality with all communications
Travel & Event Planning
Research and arrange personal or combined business trips, including flights, accommodation, and transport
Coordinate with event organizers or personal contacts for retreats, conferences, or charity events
Prepare itineraries with key details (times, contacts, locations)
Personal Finance Coordination
Liaise with management and external professionals to ensure smooth personal administration
Track key personal and household expenses or reimbursements
Ensure sensitive financial information remains confidential and appropriately filed
Projects & Vision Support
Support personal creative or growth projects (book launches, retreats, public speaking engagements)
Assist in scheduling and logistics for collaborations tied to personal goals
Maintain ongoing list of commitments with due dates and progress status
Personal Wellbeing & Balance
Proactively manage schedule to prevent burnout
Protect time blocks for rest, reflection, and relationship commitments
Welcome to Emapta Philippines! Join a team that values camaraderie, excellence, and growth. Recognized as
one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a solid foundation and professionals passionate about making an impact. We empower your success with opportunities for both personal and professional development in an inclusive environment. Apply now and be part of the
#EmaptaEra!