Jun
5
Executive Support Officer
June 5, 2024 | Comments Off on Executive Support Officer
Executive Support Officer
Temporary on going position
Monday - Friday
09:30am till 17:00pm
£17.86per hour
MUST HAVE A STRONG PA BACKGROUND, MUST BE ABLE TO WORK IN THE OFFICE A MINIMUM OF THREE DAYS PER WEEK
- Provide comprehensive administrative and effective secretarial support services at all times to Directors and cover the Senior Executive Support Officer when required.
- Make the best use of appropriate ICT systems to facilitate the effective execution of the team's duties and responsibilities and assist in training the team to ensure effective use of IT systems across the service.
- Implement effective secretarial and administrative processes, continuously assessing new ways of working and contributing to the development and enhancement of Executive Support services.
- Compile, collate and distribute management data for the purposes of regular and ad-hoc reporting on all areas of client services' business.
- Deal with Directors' incoming/outgoing telephone calls, correspondence and emails, using judgement and experience to decide which need personal attention, redirecting or dealing with the remainder as appropriate.
- Deal with routine correspondence on behalf of members of the divisional leadership teams.
- Draft correspondence on behalf of members of the divisional leadership teams using appropriate discretion and judgement to the content.
- Assist in managing and co-ordinating the diaries of the Directors and provide meeting support in line with the Service Catalogue and agreed service levels.
- Assist in the co-ordination of briefings and information flow for the Mayor, Lead Members, Councillors and other internal and external key stakeholders on behalf of Directors and Senior Management Teams
- Providing an early warning to the Director of any likely slippage meeting scheduled timescales.