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Executive Team Assistant

February 1, 2024 | Comments Off on Executive Team Assistant

Role: Executive Team Assistant

Location: Dublin 22

Salary: Negotiable DOE

Our client an award winning Irish company are currently recruiting an Executive Team Assistant to join their team.

Relationship

Report to:

· CEO

Responsible for:

· Effective organisation of various activities

· Project management, understanding competing priorities

· Delivering high-quality results

Relationships with:

· CEO

· Internal and external affiliates to CEO including Executive Team

Key Responsibilities

  • High volume email management incl. management of highly confidential and sensitive correspondence
  • Liaising with executive team on project deliverables and schedules
  • Liaising with clients to provide updates on delivery commitments
  • Manage project correspondence, trackers and reporting
  • Track and maintain document control and dashboard reporting on behalf of the CEO
  • Plan, coordinate and ensure project schedules and timelines are followed and respected
  • Market research / Benchmarking : Research and concise presentation of s
  • Assemble and maintain a database of all contacts and develop good working relationships
  • Administration of utility bills of various properties
  • Responsible for note taking at all assigned meetings to include: executive team meetings, board meetings, shareholders meetings.
  • Preparation and circulation of records such as agendas, notices, minutes, actions, and resolutions for meetings
  • Internal and external client meetings facilitation (primarily through MS Teams)
  • Management of confidential professional calendars
  • Gatekeeper duties i.e. screen and direct phone calls, distribute correspondence
  • General administration duties (create & maintain paper and online systems including data management, point of contact)
  • Prioritise tasks of a sensitive or confidential nature and determine the best course of action
  • Flexibility for any other duties as required

Additional Duties

  • To attend all the meetings as required
  • To show commitment to the company values in all aspects of your role
  • To act as a positive ambassador for the business

Skills

  • Exemplary planning and time management skills
  • Proven ability to manage and prioritise a flexible schedule and workload
  • Outstanding verbal, written, and interpersonal communications skills
  • Highly proficient at Microsoft Office Suite including Teams, Excel, and Project

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in the UK. Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more, please call Marie today on 0830104097 in complete confidence.

MC

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