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Facilities Coordinator

May 25, 2022 | Comments Off on Facilities Coordinator

Be critical to our success in Kier Places, and join the Facilities Management team as a Facilities Coordinator assisting in the maintenance of properties across the region.


Facilities Coordinator

Location: Flexible working available, where you will be based out of our Rushden our Loughton office with home working available and some travel to other offices and sites 2-3 days a week

Business Area: Kier Places - Facilities Management - Corporate Estate

Contract & hours: Permanent, full time, Monday to Friday, 40 hours per week


Kier Places are recruiting now for a Facilities Coordinator to join our Corporate Estate FM team looking after the EKFB (Effiage Kier Ferrovial BAM) HS2 Joint Venture contract, based from our Rushden or Loughton office, where you will be responsible for planning, coordinating, and administering the day-to-day business & finance activities of the EKFB estate, which is made up of a variety of offices and compounds across Northamptonshire, Buckinghamshire & Oxfordshire, to ensure smooth running of the Facilities Management Operation.


Key Responsibilities

Collaboration is key to being a Facilities Coordinator with Kier FM - you can expect your day to include liaising with the client, helpdesk, sub-contractors, and operational staff to ensure that reactive and planned maintenance activities are delivered; reviewing maintenance task progress in both client and Kier helpdesks; maintaining work, costs, schedule, compliance & other output trackers; and working with financial systems and information, including Excel spreadsheets, raising Applications for Payment, Purchase Orders & monthly invoices, receipting Goods, maintaining timesheets, and Purchase Card administration.

As a trusted and focused Facilities Coordinator, we'll look to you to take responsibility for maintaining and producing work orders and schedules, request forms, management information forms, other various documents, and circulate as required; maintaining subcontractor information and issuing Authority to Work where required; managing WIP (Work In Progress) to ensure timely processing of invoices; monitoring and recording contract costs, comparing to business and contract plans and schedules and alert management of discrepancies; providing written quotations to client for replacement or additional works; and assisting with budget preparation & monthly client reports.

Just as importantly, you'll need to have daily liaison with the maintenance operatives, and respond to written and verbal or requests for information. Such other duties relating to operational support as may be necessary from time to time in accordance with established local practice or with the reasonable requirements of the Client, Customer and or Facilities Managers.


What do we need from you?

The ideal Facilities Coordinator will have previous experience in Coordination, Scheduling or Planner roles - experience within Facilities Management or Construction would be a bonus. You should have the ability to work within a fast-moving environment whilst ensuring accuracy of all data; a good customer service focused manner & ethos; and bring with you the ability to deal with budgets, a great understanding in Microsoft Office, especially Excel, and high levels of administration skills.


Who are we?

We are Kier Facilities Management - the team that's putting people into FM, delivering an incredibly wide range of innovative management and maintenance solutions, right across the UK. We're a crucial part of Kier Places, providing hard and soft facilities management to hundreds of Government department sites and public buildings - offering you a role that will challenge and reward you, every single day.

At Kier, we're proud to be able to offer our fantastic employees a wide variety of benefits that you can tailor to your needs.

You can expect a competitive salary and an outstanding package that includes a matched pension scheme up to 7.5%, 26 days' annual leave plus bank holidays (with the opportunity to buy or sell holiday) together with two employee Share Scheme options (Sharesave and Share Incentive Plan).

Some of our other benefits include:

  • New and enhanced family friendly policies with 8 weeks paternity leave, 26 weeks maternity leave, pregnancy loss leave, surrogacy leave, and important guidance on the menopause and the support we can offer

  • Kier's Green Car Scheme

  • 24/7 virtual GP service for you and your family, as well as 4x Life Assurance as standard, with the option for Partner Life Assurance cover

  • A huge range of deals and discounts at many your favourite brands

Find out more here.


Delivering contracts. Creating communities. Developing careers. Join us today as a Facilities Coordinator.


Due to the nature of this role, you will also be required to complete a Basic Disclosure and Barring Service Check (applicants with criminal convictions will be treated on a case-by-case basis. We do not discriminate based on an applicant's criminal record or the details of any offences disclosed to us). Some roles may also be subject to further pre-employment checks.



Kier is committed to creating supportive and inclusive opportunities for all our applicants and employees. We appreciate applicants from all backgrounds and we specifically encourage those from underrepresented communities to apply. Take a look here to learn more about our commitments to diversity and inclusion. If you require any reasonable adjustments during any part of the application process, please let us know so we can discuss and arrange these by emailing InclusiveRecruitment@kier.co.uk.

Closing Date: 19th June 2022



Please note, interviews may take place before the closing date, and we reserve the right to close applications early.



Recruitment agencies - we are unable to accept unsolicited CVs and communications from external recruiters. The recruitment team will engage with agencies who have signed up to our PSL should we require assistance. For further information, visit our careers help page.

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