Oct

17

Management Assistant

October 17, 2017 | Comments Off on Management Assistant

Title: Management Assistant

Location: Falkirk

Kier Utilities are looking for a strong minded, forward thinking and organized individual who can assistant our teams and managers to achieve there set goals.

Role & Responsibilities

  • Accurately record Senior Management Team (SMT) movements and maintain an effective diary system
  • Attend meetings and draft minutes as required by the SMT
  • Provide administration support for SMT led projects and change initiatives
  • Provide cover for SMT telephones while they are out of office or away from desk
  • Prepare Presentations in conjunction with or other members of the management Team
  • Any other administrative duties required by the SMT
  • Collation of Monthly Reports / Statistics / as required by SMT
  • Responsible for the organisation of meetings for the SMT, to include booking rooms, Lunches, Refreshments, IS/IT Support, Documentation, etc
  • Responsible for all SMT Travel Bookings including flights, hotels etc
  • Responsible for the accurate recording and tracking of purchase orders and timesheet information
  • Responsible for accurately sorting, recording and distributing the Regional Support Office Incoming and outgoing hard copy correspondence
  • Approval of orders for the provision of stationary and other consumables
  • Responsible for the maintenance of contact information
  • Photocopying, Filing, Shredding, laminating as required by SMT
  • Other duties require by the Senior Management Team
  • Ensure compliance with all contract and corporate matters
  • Manage and discharge all Health, Safety and Environmental responsibilities

Keys Skills and Qualifications:

  • Discrete and comfortable dealing with confidential information, consistent and loyal approach, with attention to detail and excellent organisational skills
  • Ability to communicate at all levels
  • The ability to be patient with managers and have a customer focussed service/supportive approach
  • Ability to develop and maintain good working relationships at all levels
  • HNC Level or equivalent / above in Administration and Information Management, with relevant experience support Senior Management
  • Experience in supporting senior management teams
  • Experience of supporting managers of all levels with their admin requirements
  • Experience of working in a busy office environment
  • Working to tight deadlines and juggling numerous tasks at a time
  • Experience working with Microsoft Packages

About Kier:

Make the journey. Leave a legacy.

Being part of Kier means living our values of being collaborative, enthusiastic and forward thinking. We all have the potential to shape our world, and it's through these values that we will leave a lasting legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture.

Kier is an inclusive employer.

Let's shape your world together.

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