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Office Manager / Operations Assistant

April 4, 2022 | Comments Off on Office Manager / Operations Assistant

Title: Office Manager / Operations Assistant

Bromley

£25,000 - £30,000 + Benefits

LinkedIn - Clear Engineering Recruitment

Instagram - @Clear_Recruitment

Exciting internal opportunity has arisen for dynamic organically grown Engineering recruitment Consultancy. We are looking for a proactive and organised professional to work closely with the four founding directors in managing the day to day running of our operational function of the business. We saw over 60% growth in revenue and headcount in 2021 and we have ambitious plans of further expansion in 2022.

Enjoy working a varied position with operations, marketing, internal recruitment, accounts and HR combined. Training will be provided, in a position that will become autonomous. This is an excellent chance to join a vibrant, ambitious business that values their employees and will offer continuous learning and development.

Since starting Clear Engineering Recruitment in 2017, our vision is to become the engineering recruiter of choice within our specialist sectors. With a director team with over 40 years' experience and a growing number of highly skilled consultants, we have developed expertise across a range of areas including Building Services, Data Centre, Energy & Renewables, Power and Manufacturing sectors.

Main Duties:

Continually ensuring the office is complaint in terms of up-to-date risk assessments, method statements, health and safety and fire procedure. Acting as one of the business first aiders (training provided) and fire wardens (training provided). Maintaining all relevant documentation required to ensure the above. Assist with and create any company process or procedures deemed necessary in the continual improvement of office operations. Collecting data in preparation for board meetings, taking and circulating notes and actions required to the relevant parties. Ensuring the office is stocked with relevant stationary, equipment, sundries and any items deemed necessary by the directors. Sourcing of suppliers for business operations. Sourcing locations and booking venues for company incentives. Acting as point of contact to suppliers of business operations. Managing deliveries of supplies. Meet and greet visitors to the office. Administrational duties as when required. Ensuring staff files are compliant and up to date. Assisting with the onboarding and induction process of new starters. Communicating company news to the team when required. Assisting in internal recruitment process where required. Collating individual's commissions and other earnings for payroll. Managing internal accounts software (Xero). Reconciling expenditure on Xero. Sending invoices to clients. Chasing invoicing. Managing company social media accounts (LinkedIN, Twitter, Facebook, Instagram). Liaising with external marketing partners. Researching content for social media. Researching methods to develop brand. Person Specification:

  • Office management
  • PA, HR, marketing, secretarial or administration experience
  • Clerical experience
  • Business compliance
  • Social media
  • Minutes taking
  • Proficient with MS Office, Google products, CRM software or similar
  • Health and safety, fire safety trained (desired)

Qualifications:

  • A Level (any subject) minimum grade C
  • GCSE in English or equivalent
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