Nov

22

Personal Assistant – 12 Month FTC

November 22, 2022 | Comments Off on Personal Assistant – 12 Month FTC

Summary

Gleeson have an exciting new vacancy for an experienced PA to personally assist the Regional Managing Director, Senior Management and Marketing team in our Yorkshire and The Midlands to ensure the smooth running of the offices on a day-to-day basis.

Package

  • Generous holiday entitlement of 26 days per annum + bank holidays
  • Discretionary Bonus Scheme
  • Holiday Buy Back Scheme
  • Company Pension Scheme
  • Private Medical Insurance Scheme
  • Healthshield membership
  • Life Assurance Scheme
  • Share Purchase Plan

Main Responsibilities

  • Provide administrative support to the Regional Managing Director
  • Organise and maintain Regional Managing Director's diary
  • Typing, compiling, and preparing reports, presentations and all other correspondence
  • Responsible for scheduling/coordinating meetings
  • Monitor/manage emails on behalf of the Regional Managing Director
  • Maintain Outlook contact information for the Regional Managing Director
  • Booking and arranging travel and accommodation for the Regional Managing Director
  • Collate stats for weekly and monthly marketing reports, to be distributed to Divisional Marketing Business Partner.
  • Assist with general office management
  • Greeting, directing and dealing with visitors for the Senior team
  • Arranging refreshments and lunches for internal and external meetings
  • Ensure notice boards are up to date with relevant information
  • Assist with incoming calls, particularly when the receptionist is away from her desk
  • This list is not exhaustive, and duties may vary

Ideal Candidate

  • Discretion and trustworthiness; often party to confidential information
  • Previous experience working as a Personal Assistant (desirable)
  • Exposure to marketing (desirable)
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Strong organisational skills and ability to multitask
  • Ability to be proactive and take the initiative
  • Team player
  • Excellent skills in all Microsoft packages. Excel, Word& Power point
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