Nov

4

Personal Assistant to Directors

November 4, 2021 | Comments Off on Personal Assistant to Directors

Summary

Gleeson have an exciting new vacancy for an experienced Personal Assistant to assist the Divisional Managing Director and Senior Management teams in our Yorkshire and The Midlands Division to ensure the smooth running of the offices on a day-to-day basis.

This is an exciting opportunity as this role will support in the setting up of new regional offices within the division so we are looking for someone with a hands on approach and a proactive attitude to help us in this endeavour.

Please note this role will be based in Sheffield, however, there may be ad-hoc travel to Nottingham and West Yorkshire.

Package

  • Generous holiday entitlement of 26 days per annum + bank holidays
  • Discretionary Bonus Scheme
  • Holiday Buy Back Scheme
  • Company Pension Scheme
  • Private Medical Insurance Scheme
  • Healthshield membership
  • Life Assurance Scheme
  • The opportunity to join our Share Purchase Plan upon completion of a year working with Gleeson

Main Responsibilities

  • Provide administrative support to the Divisional Managing Director and Senior Management teams
  • Organise and maintain Divisional Managing Director's diary
  • Typing, compiling, and preparing reports, presentations and all other correspondence
  • Responsible for scheduling/coordinating meetings
  • Monitor/manage emails on behalf of the Divisional Managing Director
  • Maintain Outlook contact information for the Divisional Managing Director
  • Booking and arranging travel and accommodation for the Divisional Managing Director and Senior Management teams
  • Collate stats for weekly and monthly marketing reports, to be distributed to Divisional Marketing Business Partner
  • Ensure that all homes are correctly uploaded on to the Gleeson website and pushed through to property portals including any current offers and T&Cs
  • Produce marketing e shots in line with the weekly requirements of the Division
  • Update and monitor CRM system ensuring that all new leads are added to Mailchimp and that unsubscribed contacts are removed from Coins to reduce the risk of GDPR breaches
  • Update social media planner with weekly focus plots and developments
  • Website audits, one development per week ensuring all postcodes, telephone numbers etc. are correct and up to date
  • Supporting the marketing function where required on campaigns, i.e., ensuring purchasers receive the incentives they qualify for upon exchange/legal completion Organising events and conferences where necessary
  • Assist with general office management
  • Greeting, directing and dealing with visitors for the Senior team
  • Arranging refreshments and lunches for internal and external meetings
  • Ensure notice boards are up to date with relevant information
  • Assist with incoming calls, particularly when the receptionist is away from her desk

This list is not exhaustive, and duties may vary.

Ideal Candidate

  • Discretion and trustworthiness; often party to confidential information
  • Previous experience working as a Personal Assistant (essential)
  • Flexibility and adaptability
  • Good oral and written communication skills
  • Strong organisational skills and ability to multitask
  • Ability to be proactive and take the initiative
  • Team player
  • Excellent skills in all Microsoft packages. Excel, Word& Power point
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