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Procurement Coordinator

November 2, 2018 | Comments Off on Procurement Coordinator

Position: Procurement Coordinator

Location: Dublin

Salary: Neg Doe

Purchasing Coordinator required to work closely with the procurement manager across all the group companies, and support a small admin team. The procurement Coordinator will take full responsibility for the purchase/hire of all plant and materials for all projects and ensure price and quality requirements are managed equally.

Core Responsibilities

  • Materials Procurement
  • Plant Hire & Purchase
  • Other ad hoc duties and reporting.

Responsibilities:

  • Prime responsibility for the purchase of all materials.
  • Set in place and ensure compliance with Materials Requisitions for Site Project Managers
  • Ensure prompt placing of orders with Suppliers & ensure Project Managers & QS are kept up to date on delivery
  • Ensure best prices being obtained from suppliers and review regularly
  • For unusual or be-spoke items, get minimum 3 quotations.
  • Working closely with the selected suppliers and managing the company's procurement activities while delivering on key elements such as quality, innovation, price and technical requirements.
  • Compile orders for each supplier based on site requirements, communicate expected delivery times to site and contracts manager
  • Identify long lead items and manage the process for dealing with items that are on special order / on hire and have long lead times
  • Create PO in line with company process, ensuring that a PO is created for every order
  • Create orders & PO on company software (ABM) and checking correct information is uploaded to suppliers and correct price is on PO.
  • Develop Knowledge within Material Category by becoming involved with Suppliers to understand material sources, technical specs etc. Develop understanding of material requirements within site processes
  • Set up new jobs & PO codes on the ABM system under relevant company, creating master files and communicating to all required
  • Working closely with Technical/NPD & Finance on New Product Set up, ensuring all data fields are correctly completed and linked to the relevant Planning/Purchasing Tools
  • Ensuring that product information flows accurately from the 'Bill of Quantities' database through to all Operations and Purchasing systems.
  • Where invoices are in query, please contact supplier directly for credit note and advise Accounts that invoice cannot be paid
  • Set up Credit Agreements with suppliers in line with Accounts Payment terms
  • Put in place rebate terms with large suppliers. Keep schedule of all rebate schemes in place and ensure year end credit notes are issued.
  • Storing all emailed purchase orders in the project file so that costs and specific agreements with suppliers can easily be cross referenced when signing invoices for payment.
  • Maintenance of BOM "Bill of Materials"
  • Participate in ongoing training & development
  • Ensuring full participation in the implementation of the companies' policies

Plant Hire & Purchase

Purchase or hire Plant as appropriate

  • Ensure all processes outlined in Materials Procurement Policy are adhered to by all
  • Order plant hire as requested by Project Managers ensure clear on-hire & off-hire dates agreed
  • Keep up to date hired plant database & cross check all invoices against it.
  • Issue plant hire database to Operations & Commercial team & highlight any items that remain on hire after initial off-hire date
  • Make commercial decision with regards purchasing as opposed to hiring plant
  • Keep detailed record of skips & waste on a project
  • Lifting Devices - ensure all GA1 Certificates are issued in advance of equipment delivered to site.

Requirements:

  • Experience in using Microsoft Office - both word and excel
  • Strong attention to detail
  • Strong numerical and analytical skills
  • Able to deal with a high volume of delivery and invoices
  • Experience in the construction industry is an advantage for this role.
  • You will have the ability to work on your own initiative, have an excellent knowledge of the industry, and be motivated and a good team player.

Preferred Working hours

  • The company provides flexible working time - they operate a 9-hour working day (less one hour unpaid for breaks), with a start time anywhere between 7-9am.
  • 21 days annual leave per annum
  • Convenient location - Dublin 11
  • Free onsite parking

The Company

Our Client is a growing construction company currently working alongside a number of high profile sites in Ireland and across Europe. They currently provide fit out and general construction across a group profile.

If the position above is of interest to you and you would like to know more, send your cv today and one of our consultants will contact you in complete confidence.

INDMID

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