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Project Administrator

February 2, 2023 | Comments Off on Project Administrator

Project Administrator
Perm, full time role
£22-25K per annum
Swanley, Kent
Must have previous admin experience
Hybrid working available
Working for a large repairs contractor

Role: Project Administrator

Duties:

  • Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
  • Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
  • Provide a comprehensive administration service to all projects/offices/department as required.
  • Create and maintain office systems including site files, health and safety files and associated documentation in line with company procedures.
  • Create and format documents in Word, EasyBOP and Excel for presentation or reporting purposes as required.
  • Manage the survey function on EasyBOP during the pre-works period, highlighting potential issues in good time.
  • To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
  • To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
  • To liaise with clients to resolve problems/issues at earliest opportunity.
  • Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company's Document Management System.
  • Compile and produce project specific Health and Safety Files and O & M manuals as required.
  • Keep up to date, property notes on EasyBOP to ensure latest information is available to the project team.
  • Maintain the Divisional Archiving system in accordance with company procedures.
  • Ensure that the registering, issuing, scanning and filing documents.
  • General office duties.
  • Undertake the archiving of completed documents as required.
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