Sep

22

Receptionist

September 22, 2023 | Comments Off on Receptionist

Position: Receptionist

Location: Dublin 12

Salary: Negotiable DOE

Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Manage day to day office operations including office supplies, office facility management & co-ordination with suppliers/cleaners etc
  • General administration
  • Meeting room coordination and setup
  • Organise travel and accommodation arrangements
  • Support in production of minutes, reports, tender documents and other project related documentation.
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
  • Multitasking and stress management skills are essential for this position.

Requirements:

  • At least 1 years relevant experience
  • Excellent customer service
  • Good time management skills and ability to meet agreed deadlines.
  • Excellent written, oral communication and time management skills
  • Proficient in the use of MS Word/Excel/PowerPoint/Outlook
  • Strong work ethic and desire to work in a team environment.

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place. Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland. Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more call Clodagh on 086 0405288 in complete confidence.

CS

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