Aug
9
Senior Site Administrator
August 9, 2018 | Comments Off on Senior Site Administrator
Location: Loughton, Essex with travel to sites across London.
Kier Construction London is looking to recruit a Senior Site Administrator. The successful post-holder will be responsible for providing full secretarial and administrative support to the site based staff, as well as overseeing and coordinating the site administrators across the business.
Key Responsibilities:
- Provide training on Oracle and other systems to ensure efficiencies are gained.
- Manage Oracle and Hire reports and liaise with Site Administrators to close these off, providing training and support to reduce queries.
- Arrange or provide holiday and sickness cover.
- Recruit and train new team members, ensuring the appropriate sign-off for any new or replacement positions is gained.
- Review the role requirements to encompass commercial administrative support on site; and regularly gain feedback from site teams on the quality and level of support.
- Review consistency in the application of the role; with the overriding objective of removing administrative tasks from project leads and site teams.
- Liaise with operational leads about new project start-ups and completions, allocate resources as appropriate. In addition, liaise with the relevant parties regarding the site set up and closure.
- Line manage all administrators, gaining feedback from site teams to feed into PPR process.
- Ensure a consistent approach with filing and assess and review any overlap with 4p Co-ordinators.
- Liaise with Smart Waste Co-ordinator to assess KPI's/Compliance across the sites.
- Ensuring SUSA's are entered onto the system and measure completions in line with SHE targets.
- Collaborative - Ability to bring a team together; working collaboratively on workflows, processes and initiatives. The ability to forge positive and supportive relationships with site teams
- Forward thinking - Liaising with the relevant shared service functions /Head Office to proactively manage changes to process, systems and new initiatives and co-ordinate implementation on site.
- Enthusiastic - Have a positive effect on morale of the team and on sites. Representing KCL as a positive role model.
Skills and Qualifications:
- Proven track record in administration
- Flexible team player
- Self organised - ability to multi task
- Excellent interpersonal and communication skills with ability to interact effectively with other members of staff
- Computer literate, especially word, excel and powerpoint.
- Solid experience of the Oracle system
- Previous experience of training or coaching.
- Ability to travel across multiple sites.
- Ideally previous management experience
- Good excel skills
- At least 2 years' experience as a site administrator within the construction industry.
Being part of Kier means living our values of being collaborative, enthusiastic and forward thinking. We all have the potential to shape our world, and it's through these values that we will leave a lasting legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture.
Kier is an inclusive employer.
Let's shape your world together.