Oct

26

SITE ADMINISTRATOR / DOCUMENT CONTROLLER

October 26, 2021 | Comments Off on SITE ADMINISTRATOR / DOCUMENT CONTROLLER

We are looking for a Site Admin who has Document Controller experience for a minimum of 6 months with the view to an extension to work across two large sites in the Gorton Area.

Role: Site Administrator/Document Controller, must have site admin/document control experience (pref. with Viewpoint 4Projects)

Working hours: mon - fri 37.5 per week (2/3 day split per site)

Basic duties (but not limited to):

  • Oversee and coordinate general office administration including maintaining administrative and document control systems
  • Maintain paper data in the site office under safe custody without any damage or deterioration with easy traceability
  • Maintain the files and control logs as required by the project
  • Organise, manage and file document receipts and distribution lists, project documents and drawings in conjunction with project and corporate naming and numbering procedure
  • Undertake all general office administrative duties in an efficient manner (this includes, but is not limited to, the coordination, compilation and transcribe of meetings and meeting rooms, typing reports and meeting minutes for the project team, answering calls, enquiries and requests with all parties, reception duties which may include answering turnstile phones, greeting and logging visitors)
  • Create, modify and control documents/data such as invoices, reports, memos, letters and financial using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, SIMS, Viewpoint 4Projects
  • May conduct research, compile data and prepare papers for consideration and presentation to the management team using internal systems
  • Control and maintain on-site turnstile/security system including sending out pre-enrolment registration requests
  • Ordering and control of site stationery
  • Other additional project administration/document control/project-based duties as required

Skills, Experience & Knowledge

  • Experience working with a main contractor or similar.
  • Experience using document control software, Viewpoint4Projects preferred.
  • Excellent IT skills
  • Excellent written and spoken communication abilities.

For more information on this position please contact Liam @ Daniel Owen Ltd on 01618869670 or submit a copy of your most up to date CV and a member of the team shall be in contact very soon.

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