Apr
8
April 8, 2019 | Comments Off on Site Secretary
Site Secretary - FTC 77 weeks
Location - Harpenden
Salary and benefits - Competitive salary, matched pension and two share options, plus numerous retails rewards and 26 days annual leave.
The opportunity:
Kier Construction Eastern are looking to recruit a Site Secretary. The successful post-holders will be responsible for providing full secretarial and administrative support to the site-based staff.
Key Responsibilities:
Dealing with the site post; date stamping; photocopying and distributions
Manage the site filing system, drawings and paperwork
Ensure all correspondence is set up on Kier Eastern headed paper and all fax sheets are as the standard with site address in the top right-hand corner.
Ensure that all correspondence is filed in Kierdoc or 4P as appropriate and filing reference sheet is completed
Ensure any site mail is copied and uploaded onto 4P
Manage the drawing issues to site staff and subcontractors via work packages on 4P
Ensure the drawing register is kept up to date
Organise the copying of drawings if required, checking to see if they are in colour or black and white
Typing of all correspondence when required
Issuing of programmes to all site staff and subcontractors as directed by site staff
Manage the telephone system, answering all incoming calls in a professional manner
Ensure the site manager has the correct copies of all minutes of meetings etc, for any meetings he attends
Organise sandwiches, tea & coffee for the site meetings
Ordering of stationery and consumables for the site including photocopier, toner, fax and printers via Eastern office. This will be reviewed by the Project Manager/Project Surveyor before submission to Eastern office
Ensure the site maintains an adequate supply of safety helmets, hi viz jackets etc on site and keep a record of issue
Coordinate the compilation of O & M Manuals, as required, ensure Kirk & Marsh are issued with a list of subcontractors as they are appointed
Carry out any other administrative duty required if the site team
Key Skills and Requirements:
Proven track record in administration
Prepared to accept responsibility for his/her actions
Self-motivated individual who will not accept second best
Flexible team player
Self-organised - ability to multi task
Excellent interpersonal and communication skills with ability to interact effectively with other members of staff
Computer literate, especially word, excel and PowerPoint.
Oracle experience would be beneficial
Note
The profile is not exhaustive. From time to time, you may be required by the Company to perform other tasks, which are not included in the above description, but are within your capabilities and, where necessary, training will be given.
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