Jun

19

Training Coordinator

June 19, 2023 | Comments Off on Training Coordinator

Main Purpose:

To coordinate and accurately record a diverse range of training courses, qualifications and programmes across the company by liaising with participants, managers and providers.

Key Responsibilities & Duties:

Training Administration:

  • Consult with managers, participants and providers to arrange training as requested making sure that the approval process is followed correctly.
  • Arrangement of training as agreed in the annual PDR process including identifying and arranging group needs where trends are highlighted.
  • Maintain our training records and update the central system (e.g. trainee lists, schedules, attendance sheets, certificate and qualification database).
  • Issue training booking confirmations and Joining Instructions to the trainees in a timely manner.
  • Make sure site understands and fulfils any training venue/equipment requirements as requested by the trainer.
  • Book training rooms at head office as needed and ensure they are properly set up.
  • Prepare and disseminate material (e.g. instructional notes, feedback forms)
  • Prepare and record training agreements (over £1k value) for those on sponsored study.
  • Raise purchase orders and 'goods receive' training bookings through the procurement system so that the Purchase Ledger team can release payments.
  • Send, collect and record training evaluation forms for analysis.
  • Issue training certificates to attendees/sites.
  • Be a point-of-contact for providers and participants answering general queries and questions as they arise.

Systems:

  • Learning Management System administration including ensuring that all employees have access to the system and the compliance training that they need to complete.
  • Administer the company's Apprenticeship (DAS) portal ensuring it is up to date with the latest candidate information.
  • Assist with the company's PDR system (Appraisd) including ensuring that all the employee and manager information is correct and up to date.

Other:

  • Assist with early careers programmes (graduates and apprentices) as needed including helping to arrange and monitor progress review meetings and collate assessment documents as they are completed ready for review.
  • Processing professional membership applications following the correct approval process.
  • Assist in collating information for reports such as training activities and days completed.
  • Review and recommend improvements to our current processes and procedures.
  • Ensure employees and suppliers follow established processes and policies.
  • Provide weekly training attendee list to the payroll and wages department.
  • Maintain project/companywide training matrix.

QUALIFICATIONS / TRAINING:

Desirable*

CIPD Level 3 in Learning & Development Practice

NVQ Level 2 or 3 in Business Administration

SKILLS / EXPERIENCE:

Required*

Proven experience as a Training Administrator/Coordinator, HR Assistant, Events Coordinator or similar administrative support role.

Knowledge of office procedures and invoicing.

Proficient in MS Office including Word, Excel and Outlook.

Desirable

Administration of Learning Management Systems.

Project Management.

Our benefits:

  • Generous Maternity, Adoption & Paternity Pay scheme
  • 3 Days special Leave you can use if your boiler breaks down, childminder cancelled or you have something important to do
  • Day off on your Birthday
  • Single Medical Cover (Most pre-existing conditions are covered)
  • Generous amount of holidays, starting with 25 + bank holidays and going up to 30 days + Bank holidays (dependant on length of service)
  • Sick leave fully paid, up to 20 days (dependant on Length of service)
  • A good pension scheme to help you for when you retire
  • Life Assurance (Paying 4* your salary)
  • We pay your Professional membership fees that are relevant to your role
  • Support with your professional growth and Learning
  • Generous Staff referral scheme, paying up to £3,500
  • The opportunity to save up to 25% on your bike via the Cycle to work scheme
  • Discounts on 100's of retailers and Gyms
  • Employee Assistance Programme - Offering counselling and emotional support for you and your family, 24hours a day, 7 days a week
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