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Administrator

July 26, 2018 | Comments Off on Administrator

Administrator

Location Bristol

Contract; Business and Civils


OVERALL PURPOSE OF THE ROLE

To support the Operational team with the completion of all administrative functions as listed, but not restricted to, below - as well as assisting Contracts Manager/Project Managers within life management of orders for work to ensure a timely and accurate programme is maintained.


KEY TASKS AND ACCOUNTABILITIES
  • Maintain Audit matrix, and provide PMs with weekly/monthly updates. Audits scanned and emailed to compliance as requested by PMs
  • Maintain training/equipment calibration records at depot for direct labour resources - liaise with central compliance team to ensure company training records maintained
  • Timesheets/Invoices - scanned and send to commercial/cost team as required
  • Civils whereabouts - liaise with supervisor and collate daily whereabouts from office work allocation files
  • Material ordering - process aggregate requests received from site foreman, supervisor. Collate delivery tickets and submit to cost team
  • Environment - send invoices to cost team, file invoices and supply figures to compliance team monthly.
  • Leave - maintain an in-house spread sheet for annual and sick leave, file paperwork. Send to Commercial team
  • ERS - receive paperwork, update spread sheet, complete on Siteman, email sheet weekly
  • Programme support - send out 3 day blank planned sheets to supply chain within operational area.
  • Send out orders passed RBD for updates. Update CPA when received.


ESSENTIAL SKILLS AND EXPERIENCE

  • Experience of working within a team
  • Good organisational skills
  • Good oral and written communication skills
  • Numerate and IT literate
  • Ability to work to timetables, schedules and deadlines
  • Good telephone manner and ability to liaise with client, internal teams and supply chain


About Kier: Make the journey. Leave a legacy. Being part of Kier means living our values of being collaborative, enthusiastic and forward thinking. We all have the potential to shape our world, and it's through these values that we will leave a lasting legacy. Bring your talent and ambition to Kier and you will be given the scope and opportunity to invest in your own future, to build your expertise and contribute to a rich and diverse culture. Kier is an inclusive employer. Let's shape your world together.
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