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Administrative Officer – Senior Level 5

June 20, 2018 | Comments Off on Administrative Officer – Senior Level 5

ADMINISTRATIVE OFFICER - SENIOR LEVEL 5

START JULY, 2ND 2018

LOCATION : SLOUGH

PAYE PAY RATE: £10.81 PER HOUR

Main Purpose of job:

To provide an efficient and effective administration support service for the Customer and Communications team.

Main Duties

  • To provide confidential, administrative support to the customer and communications team, including answering the phone, diary management, arrangement of meetings, prioritising and answering routine emails as directed.
  • To support the team in the co-ordination and direction of corporate tasks and activities as required.
  • To maintain systems used in an effective manner, ensuring data quality and accuracy.
  • To produce agendas, attend meetings, take minutes, circulate documents and follow up action as necessary.
  • To undertake a range of business support functions e.g. processing invoices, raising purchase orders, placing orders as required
  • To support other staff and provide administrative cover across the service as directed.
  • Assist the Information and Records Manager by using the councils corporate FOI monitoring system to log and process FOI and Subject Access Requests received from the public.
  • Undertake any other reasonable duties commensurate with the post.

    • Personal Specification

    • Experience
    • Providing office administration / service support services (essential)
    • Experience in dealing with sensitive/confidential information. (essential)
    • Previous experience in working as part of a team. (essential)
    • Maintaining computerised and manual information management systems (essential)

    Knowledge

    • Understanding of what constitutes high quality customer service. (essential)
    • Understanding the services Local Government provides to the public. (desirable)
    • Understanding of and commitment to Equality and Diversity. (essential)
    • Awareness of the principles and requirements of the Freedom of Information Act and Data Protection Act. (desirable)

    Skills/Abilities

    • Administrative skills at a high level, including accuracy in dealing with data. (essential)
    • Must be able to communicate effectively both verbally and in writing. (essential)
    • Able to deal professionally and confidentially with members of the public, staff and members. (essential)
    • Demonstrate a flexible approach to work, able to use own initiative and convey a positive attitude. (essential)
    • Competent with Information Technology. Accurate keyboard skills, with experience of using Microsoft Office, including Word, Outlook and Excel. (essential)
    • Ability to plan, manage time effectively, able to prioritise and work to deadlines. (essential)

    Qualifications

    • Educated to GCSE or equivalent with a good level of literacy and numeracy. (essential)
    • Office based qualifications such as RSA, Pitmans, NVQ Business Administration Level 3, BTEC or equivalent (desirable)

    If you are interested in the role please feel free to get in touch. Please send CV to lewissanderson@barkerross.co.uk along with eligibility proof to work in the UK, references covering a 3 year period - with no gaps. Criminal convictions declaration.

    Alternatively please call 0115 948 3757 opt 1.

    CLOSING DATE 21ST JUNE 12PM

    #weareBRG

    Disclaimer: This vacancy is based in the United Kingdom. Barker Ross Recruitment only operates in the UK and can only process applications from candidates who are currently a resident and eligible to work in the UK.

    Whilst we endeavour to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful.

    This vacancy is being advertised on behalf of Barker Ross Group who is acting as a recruitment agency.

    All communication with us is subject to the conditions outlined in our Privacy Notice.

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